OptisioToolsVisit Optisio
All tools

Free Email Tool

BrandingLive

Free Email Signature Generator

Create a clean, professional email signature for Gmail, Outlook, Apple Mail, and more. Customize it, preview it instantly, then copy and paste it into your inbox settings.

  • No signup required
  • Copy and paste ready
  • Works with popular email clients

Configuration

Personal details

Optional short line under your role.

Optional.

Contact details

Optional.

Branding
Social links

Number or wa.me URL.

Call to action

Hidden if text or URL is empty.

Template

After copying, paste the signature into your email client’s signature settings.

Live preview

New message

To: client@example.com

Subject: Great to connect

Hi there,

Thanks for your time today — looking forward to staying in touch.

Best regards,

How it works

Four steps to a polished signature

  1. 01

    Enter your details

    Add your name, role, and contact information.

  2. 02

    Choose a template

    Pick Executive, Modern, Minimal, Personal, or Bold.

  3. 03

    Add branding

    Set your brand color and optional logo, photo, social links, or CTA.

  4. 04

    Copy and paste

    Copy the signature and paste it into your email client settings.

Installation

Add your signature to popular email clients

Gmail

Settings → See all settings → General → Signature → Create new → paste your signature → Save Changes.

Outlook

Settings or Options → Mail → Compose and reply / Signatures → create or edit a signature → paste → save. Exact labels can vary by Outlook version.

Apple Mail

Mail → Settings / Preferences → Signatures → select account → create signature → paste. If formatting looks off, paste with Match Destination Formatting where available.

Generic email client

Open signature or identity settings, create a new HTML signature, paste the copied content, then send a test email to confirm spacing and images.

Templates

Which layout fits your brand?

  • Executive

    Classic left-aligned layout with a brand divider.

    Best for: Consultants, agencies, B2B, professional services

  • Modern

    Two-column layout with image and contact stack.

    Best for: Agencies, startups, creative businesses

  • Minimal

    Text-first signature with quiet spacing.

    Best for: Freelancers, writers, developers, legal, finance

  • Personal

    Profile-forward layout with light brand detail.

    Best for: Sales, consultants, account managers, real estate

  • Bold

    Strong brand accent with clear hierarchy.

    Best for: Studios, creative agencies, marketing teams

FAQ

Common questions

Is this email signature generator free?
Yes. Create, preview, and copy professional email signatures at no cost — no signup and no watermark.
Can I use it with Gmail and Outlook?
Yes. The output is email-safe HTML designed for Gmail, Outlook, Apple Mail, and most other clients that support HTML signatures.
Why do images sometimes not appear in email signatures?
Many clients block remote images until the recipient allows them. Host logos and photos on a reliable HTTPS URL, keep file sizes small, and always include useful alt text. The signature remains readable without images.
Can I add social media links?
Yes. Add LinkedIn, Instagram, and WhatsApp as compact text links. Empty fields are hidden automatically so the signature stays clean.
Why does my signature look slightly different after pasting?
Email clients rewrite or constrain HTML and CSS. This generator uses nested tables and inline styles for broad compatibility, but spacing and fonts can still vary slightly between Gmail, Outlook, and Apple Mail.
Is my information stored on your server?
No. Everything runs in your browser. Details you enter can be saved in localStorage on your device so the form stays filled after refresh. Use “Clear saved data” to remove them.
How do I remove the generated signature later?
Open your email client’s signature settings, delete or edit the saved signature, then save. You can also return here, reset the form, and create a replacement.

Related

More from the library

Optisio

Need more than an email signature?

Optisio helps businesses create professional websites and SEO strategies built to earn trust and generate enquiries.

Explore Optisio Services